This paper presents the design and implementation of a Group Policy Portal for an insurance company, aimed at replacing traditional manual methods of policy distribution and acknowledgement. The existing manual approach is slow, error-prone, and makes compliance tracking challenging. The proposed digital solution provides a centralized platform that ensures efficient and secure management of organizational policies. Developed using Java Swing for the frontend and MySQL for the backend, the portal integrates key functionalities such as Digital Policy Management, Role-Based Access Control, and Online Acknowledgement Tracking. This implementation not only streamlines operations but also strengthens regulatory compliance by maintaining a verifiable audit trail of employee acknowledgements.